The Idling Time report shows how many hours each of your vehicles spends idling — running but not moving — day by day. Idle time burns fuel and adds engine hours without moving anything, so this is one of the fastest places to find savings across a fleet.
Applies to: vehicular telematics trackers — OBD trackers and hardwired devices · Hapn web app and mobile app (Reports). Battery-powered portable trackers can't detect engine state, so they don't appear in this report. No setup is required for compatible trackers.
Where to find it
On the mobile app: tap Menu → Reports, choose the Asset tab and tap Idling Time. Columns and filters are under the sliders icon (Manage view) at the bottom of the report.
On the web: open Reports and select Idling Time under Asset Reports.
What it shows
The report is a grid: each row is an asset and each column is a day, with idle hours in each cell and an Idle Time Total for the period per asset. Summary cards at the top show your total Assets, Average Hours/Day, and Total Idle Hours, so you can spot both fleet-wide trends and individual outliers at a glance.
Choose a preset range (last 7, 14, or 30 days) or a custom date range, filter by asset, and adjust columns from the report options.
How idling is detected
A vehicle counts as idling when its engine is running but the vehicle isn't moving. That depends on your tracker knowing the engine's ignition state: OBD trackers detect it from the vehicle directly, while hardwired trackers use Virtual Ignition (wired or voltage-based detection). If idle numbers look off for a hardwired install, check the tracker's Virtual Ignition sensitivity settings — detection accuracy can vary by vehicle.
Get notified about excessive idling
You don't have to wait for the report — set up an Idling alert to be notified in the moment:
- Open your alert rules and create one: on the web, Alerts & Issues → Manage alerts → Create alert rule; on the mobile app, Issues → the gear icon (Alert rules) → Create.
- Select Idling (under Telematics Alerts).
- Set the threshold — how many minutes a vehicle can idle before the alert fires. You can also add a Trigger Delay so brief stops don't trigger it.
- Choose the assets, places, schedule, and recipients, then save.
For the full alert setup walkthrough, see How to Set Up Alerts and Notifications.
Export and scheduling
Use Export CSV to pull the data into fuel, maintenance, or payroll workflows, or Schedule the report to be emailed automatically on a daily, weekly, monthly or quarterly cadence.
Columns and filters
Open Columns in the report toolbar to see everything this report can show. Idling Time is a grid: the fixed columns are Asset Name, Serial/VIN and Idle Time Total, and then there is one column for every day in the date range you've selected — each day has its own toggle, so you can hide days you don't need. There are no other optional columns to add.
Filters: Asset Name.
A column you switch off is also left out of Export CSV, so set your columns before exporting. Reset in the Columns panel puts the defaults back.
For the columns and filters of every other Hapn report side by side, see Every Hapn Report and What's In It: Columns, Filters and Exports.
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