How to Export and Use Report Data

Contents

• Exporting Reports as CSV Files
• Understanding Exported Data
• Troubleshooting Export Issues
• Common Use Cases for Exported Data

Exporting Reports as CSV Files

Hapn makes it easy to export any report data to CSV format for further analysis or record-keeping.

To export a report:

1. Navigate to the Reports section in the Hapn web app (app.gethapn.com)
2. Select the specific report type you want to export
3. Apply any column filters to refine your data:
   • Click the filter icons next to column headers
   • Select your desired filters for each column
   • This allows you to export precisely the data you need
4. Click the "Export CSV" button in the top right corner of the screen
5. The file will download automatically to your default downloads folder

Note: The exported file will only contain data that matches your current filters. If you want to export a complete report, ensure no filters are applied.

Understanding Exported Data

Exported CSV files contain the same information you see in the online report, organized in a spreadsheet format. Most reports include these common elements:

Common Data Elements

Most Hapn reports include these standard data points:

• Tracker Information: Device name, type, and identifier
• Timestamp Data: Date and time of events or readings
• Location Data: Geographic coordinates and/or address information
• Event Details: Specific information about the type of activity or reading

The exact columns will vary by report type, but the CSV format allows you to easily sort, filter, and analyze this data using your preferred spreadsheet or data analysis tool.

Troubleshooting Export Issues

Common Export Problems and Solutions

Large File Export Issues:

• If your export times out, try applying date filters to export smaller chunks of data
• For very large datasets, consider exporting weekly or monthly batches

Character Encoding Issues:

• If you see unusual characters in your exported file, try opening the CSV with a text editor first
• Then import it into your spreadsheet program with UTF-8 encoding selected

Date Formatting Issues:

• Spreadsheet programs may interpret dates differently
• If dates appear incorrect, select the date column and apply a consistent date format

Missing Data:

• Ensure no unintended filters are applied before exporting
• Check that your date range covers all the data you need

Common Use Cases for Exported Data

Fleet Management Analysis

Export Trip and Stop History reports to:

• Calculate total fleet mileage across specific time periods
• Identify vehicles with excessive idle time
• Compare activity patterns between different vehicles
• Generate monthly usage reports for maintenance scheduling

Boundary Compliance Monitoring

Export Boundary Activity reports to:

• Verify adherence to approved operational areas
• Calculate time spent at specific locations
• Document when assets entered restricted zones
• Track frequency of visits to customer locations

Asset Utilization Optimization

Export Asset Activity Overview reports to:

• Analyze equipment usage patterns
• Identify underutilized assets
• Create utilization heat maps by time period
• Support decisions about asset reallocation

Custom Dashboards and Reporting

• Import Hapn data into business intelligence tools
• Combine with other business data for comprehensive analysis
• Create custom performance dashboards
• Generate automated weekly or monthly reports

Need more help working with exported reports? Contact our support team at support@gethapn.com or submit a ticket.